| BYLAWS AND CONSTITUTION | |
CONSTITUTION | |
Article I - Name The Name of the Organization shall be “The Central Texas Alliance Public Safety Hockey Team” or also known as “Central Texas Alliance PSHT” | |
Article II – Vision & Goal The vision and goal of this organization is to create and maintain an organization for public safety employees to come together to support, enjoy and promote the great game of ice hockey by participating in the sport as a group during practices, informal drop in sessions, games and tournaments. We hope to increase awareness and interest in the game of ice hockey in the Central Texas area while supporting local charities through game and tournament proceeds. This will be a great opportunity for various employees from all public safety agencies in the Central Texas Region to get together outside of the work environment where many of us just know each other from interacting briefly on emergency calls. This interaction outside of the work environment in a fun and relaxed setting will lead to further camaraderie and respect between the employees of the different agencies. | |
Article III – Purpose/Mission The purpose/mission of this organization shall be to create and maintain an adult recreational ice hockey team regardless of skill level or experience comprised of public full time public safety employees. The Central Texas Alliance Public Safety Hockey Team will follow the rules of it’s current Bylaws, the rules of the facilities they are utilizing and the current USA Hockey rules as stated in USA Hockey’s most current rule book. The organization will conduct itself in a professional manner that is free from racial or any other kind of discrimination. The organization will provide equal opportunity and treatment for all members and prospective members regardless of their race, color, religion, sex, handicap, age, sexual preference or national origin. | |
Article IV – Board of Directors The Board of Directors for the Central Texas Public Safety Hockey team shall consist of a President/General Manager, Vice President, Police member-at-large, Fire member-at-large, EMS member-at-large, Military member-at-large and Information officer, who shall be elected for a term of 1 year, beginning January 1st of each year and ending December 31st of the same year. The board of directors shall perform those duties specified by the by-laws and other such duties as are usually relevant to their office. The board of directors shall conduct administration, disciplinary and business obligations of the Central Texas Alliance Public Safety Hockey team. Due to the fact that this is the first year of the organization the board of directors will be appointed based on volunteer status. If there is more than one person interested in a position a vote will be held by current members of the team/organization. Member-at-large positions will only be elected by their respective titles (i.e. police reps can only be elected by other police members) | |
Article V – Meetings There shall be an annual meeting of the general membership and of the Board of Directors. Additional meetings may be called for special purposes. | |
Article VI – Amendments The Constitution of the Central Texas Alliance Public Safety Hockey team and its contents shall be carried out according to the current Bylaws. The articles of this Constitution and its Bylaws may be amended at any time by a simple majority vote of the members. Any active member may propose an amendment. Only current dues paying members in good standing are eligible to propose amendments and vote on them. A member in good standing shall include all members who have fully paid their dues and have not been removed as an active member for disciplinary or other reasons. A current active member list will be maintained by the board of directors of the organization and be available to all members. | |
Article VII – Enactment of Constitution and by-laws This Constitution and its by-laws shall take effect immediately and shall be in effect for the duration of the organization’s existence. It can be amended at any time as per Article VI above. | |
Article VII – Enactment of Constitution and by-laws This Constitution and its by-laws shall take effect immediately and shall be in effect for the duration of the organization’s existence. It can be amended at any time as per Article VI above. | |
BY-LAWS | |
Article I - Membership Section 1 - Types of membership A. Playing member – a playing member is anyone who plays or participates in on ice activities (i.e. plays in games or practices) and has paid their team dues in full. B. Staff member – anyone such as trainers, equipment managers, etc. who assists with the operation of The Central Texas Alliance Public Safety Hockey Team, but does not play on the team. C. Honorary member – anyone such as sponsors, family members, etc., who donate time, money, labor or equipment to support The Central Texas Alliance Public Safety Hockey Team, but does not play on the team. D. Affiliate member – anyone who wishes to support the team without active participation.
Section 2 – Eligibility for membership All Central Texas Alliance Members must be current USA Hockey Members All active players must be at least 18 years of age prior to joining The Central Texas Alliance Public Safety Hockey Team as an on ice player. In order to be eligible for on ice play team members must be current, full time public safety employees including but not limited to the following: A. Federal, State or Local Law Enforcement agencies B. Federal, State or Local Fire Department agencies C. Federal, State or Local EMS or paramedic agencies D. Probation or Parole Officers E. Correctional Officers F. Active Military employees G. Any other public safety agency employee deemed appropriate by a majority vote of the board of directors H. Any former employee of any of the above agencies where circumstances exist that would warrant an exception to the “current, full time” public safety employees provision. For example, any individual who has received a special award for service like a Purple Heart or discharge due to injuries obtained in the line of duty. These exceptions shall be approved by a majority vote of the board of directors.
Section 3 - Joining, Resigning and Termination from the organization/team A. Anyone wishing to become an active member of The Central Texas hockey team must complete and sign a Registration Form and waiver and give it to any board member with the full year’s dues. The secretary will maintain the original paperwork for the organization. B. Resignation: Anyone wishing to resign may do so at any time by providing his or her resignation in writing via email or otherwise. Any dues or fees paid will not be refunded. C. Termination: Membership in this organization will be terminated: 1) If the member fails to meet financial obligations. 2) For misconduct, as specified in the Bylaws. 3) For any other valid reason when recommended by a member of the board of directors and approved by a simple majority vote of the board of directors. D. Removal From Play or facility: All current board members, team captains and alternate captains have the authority to remove any player on The Central Texas Alliance Public Safety Hockey Team from any game, practice or event if that players actions result in an intent to injure, act in an abusive manner to fans, players on The Central Texas Alliance Public Safety Hockey Team or players on an opposing team. Members may also be removed for conduct that brings discredit upon The Central Texas Alliance Public Safety Hockey Team or organization.
Section 4 - Equipment All players will be required to provide, purchase, order, use and/or wear, at a minimum, the following equipment items at all times when playing in any game: Helmet - face mask is recommended but not required Gloves Elbow Pads Shoulder Pads or Padded Shirt Black Hockey Pants Shin Guards Skates Stick Black practice Jersey and White practice Jersey Pelvic or groin protection 1.) All players shall wear a Central Texas Alliance Public Safety Hockey Team jersey during all official events (i.e. games, tournaments). 2.) Jerseys will be purchased by each member of the organization upon joining the organization. The jerseys will belong to the player who purchased them. Upon resignation the jersey number of that particular player’s jersey will be released and available to other players. 3.) Numbers on the jersey for all new players will be determined after the player’s dues have been paid and will be based on availability. Each new active player will be given the opportunity to request preferred numbers, but it is not a guarantee that any of those numbers will be available. According to USA Hockey regulations numbers will be in the range from 00 to 99.
Section 5 - Dues and Fees All players shall pay dues and the board of directors will determine fees and the amount. Cash, Check & payment to PayPal account will be accepted. Payment to PayPal can be made to centexhockey@yahoo.com but an additional amount of money shall be added to the PayPal payment to cover the fees charged by PayPal. No refunds for dues or fees paid unless approved by the board of directors.
Section 6 - Income, Sponsorship and Fundraising A. Income may be obtained from fundraising events or other activities as approved by the Board of Directors. B. Any money collected will be used for the operations of The Central Texas Alliance Public Safety Hockey Team, e.g., ice time for practices, tournament fees, travel expenses, etc. with the remaining proceeds going to local charities. C. Sponsorship: 1.) Any member may and is encouraged to establish contact with potential sponsors but the final negotiations and approval of details will need to involve the involvement and approval of the board of directors. This is to avoid agreeing to sponsorships that are not in the best interest of the organization or commitments the organization cannot fully abide by for whatever reason. 2.) Any money and/or equipment donated by any sponsor will be applied for the benefit of all members of The Central Texas Alliance Public Safety Hockey Team regardless of who arranges the sponsorship. The Board of Directors will determine how best to divide the donations throughout the team. 3.) Fundraising - Any money earned by a Central Texas Hockey team fundraiser will have those proceeds distributed by the Executive Committee to benefit the entire of The Central Texas Alliance Public Safety Hockey Team.
Article II - Meetings Section 1 - Annual Meeting There shall be an annual meeting of the general membership and of the Board of Directors. Additional meetings may be called for special purposes.
Section 2 - Quorum Board of Directors - The presence of 4 of the 7 Board Members is required to constitute a quorum.
Section 3 – Board of Directors The Board of Directors of The Central Texas Hockey team shall meet at least once a year. The Directors may, at the request of any officer, hold meetings at any time of the year when they feel it is necessary. Most correspondence and issues can be handled over the telephone or via email. However, at least once per year they must meet and have a formal meeting. The Board may also meet when deemed necessary by the organization, or the President. The actions of the Executive Committee require a majority vote in order to be enacted.
Article III – Board of Directors Section 1 - Duties of Directors General Manager A) The duties of the President/General Manager include but are not limited to: 1) Preside over all meetings of the Directors, Discipline Committee, and general/special meetings of the membership. He/She shall call and supervise elections, appoint committees as deemed necessary, prescribe their functions, and appoint a chair for the committee. 2) Be a Central Texas Hockey team liaison to ice-rinks or any other outside organizations The Central Texas Hockey team may have business with (unless delegated to another board member or as specified in other board member responsibilities). 3) Receive, deposit, disburses, maintain a record and account for all funds of the organization, and prepare the publication of all monthly statements of the financial status of the organization. A financial status report will be given to the membership at each general membership meeting. 4) Track individual member's payments and adherence to dues. 5) The books of the treasurer will be reviewed at least 2 weeks prior to termination of office. The results of this review will reflect the new treasurer's acceptance of said books. Cost of all financial reviews/audits is the responsibility of the organization. 6) Maintain a list of all The Central Texas Hockey team assets and ensure total accountability during and at the end of each session. 7) Act as the point of contact of all League fundraisers. 8) Maintain and update the Constitution and by-laws of the organization. 9) Maintain paperwork for the team (rosters, registration forms, waivers, current membership lists). 10) Recruit new members and advertise. 11) Assist other board members with their duties.
Vice-President B) The duties of the Vice-President include but are not limited to: 1) Assume the duties of the President in his/her absence. 2) Be in charge of scheduling special tournaments and trips. 3) Recruit new members and advertise. 4) Recruit and assist sponsors 5) Assist other board members with their duties 6) Serve as special operations manager and liaison to referees/linesman
Members At-Large C) The duties of the at large members include but are not limited to: 1) Represent their respective agency 2) Assist other board members with their duties 3) Recruit new members 4) Recruit and assist sponsors
Information Officer D) The duties of the Information Officer include but are not limited to: 1) Maintain contact with the media to promote the team to the public 2) Maintain contact with sponsors to update them on the status of the team, etc. 3) Maintain and update the team’s website
Section 2 - Election of Officers All Officers shall be appointed in December based on a volunteer basis in order to fill positions. If more than one person wishes to occupy a seat on the board an election will be held. Elections require a majority vote of the votes cast. In case a candidate does not receive a majority, then a run-off vote shall be held for the top two candidates. After initial selection of board members, appointments/elections will be held in December of every year. In order to be eligible to be on the board must have at least 3 months time as a member of the organization. A majority vote of the members shall be needed before any proposed action becomes valid. A majority shall be 51% of eligible voting members. Votes may be collected on a proxy basis.
Section 3 - Vacancies Among Officers When a vacancy occurs on the board a request for volunteers will be made to fill the position. If there is more than one person interested in the position and election will be held as per the requirements in section 2.
Section 4 - Expenditures The Executive Committee shall have the authority to authorize expenditures of any money remaining, not greater than $1,000, for other expenses. Any amount over this requires a majority vote of the board of directors.
Section 5 - Recommendations The Board of Directors shall recommend policies, supervise programs, rule on membership, enforce the constitution, handle financial responsibilities, and resolve grievances/complaints/suggestions submitted by the members. They will also make recommendations to the membership regarding tournaments, games, special events and public appearances.
Article V - Discipline Issues The board of directors will act as a disciplinary committee when needed or necessary to review issues that need to be addressed. We are an organization of public safety officials and should conduct ourselves in a manner that will not bring discredit to this team or the respective organizations that we work for. We should act in a considerate and appropriate manner at all times. Section 1 – Code of Conduct A. Fighting will not be permitted. Fighting is not permitted per USA Hockey rules and will not be permitted in our organization. B. Unsportsmanlike conduct including abuse of teammates, fans, officials, opponents, etc. is not permitted. C. Use of inappropriate language, derogatory, slanderous, racial comments and slurs towards anyone are strictly prohibited.
Section 2 - Duties of the Board of Directors with regard to discipline The Board of Directors will review all violations of the code of conduct to determine what disciplinary actions (specified below) are warranted. Discipline will be decided by a majority vote of the Board of Directors. Any actions, on or off the ice, resulting in intent to injure, discrimination of any kind, disregard for sportsmanship or rules of the game, abusive language to fans, players, scorekeepers or referees, or conduct that brings discredit upon the Central Texas Hockey team, will be evaluated by the Board of Directors. Poor sportsmanship and acts that bring discredit to our organization will not be tolerated. A. The Board may take the following actions in response to a formal complaint: 1) Dismiss the complaint 2) Issue a warning 3) Suspend the player for one or more games (as appropriate) 4) Suspend the player for the remainder of the season or indefinitely. B. The Board will act upon the complaint prior to the next scheduled game. In the unlikely event the review doesn't occur in time, the player will be allowed to play until the review is complete. C. The Central Texas Alliance Hockey Team will not provide financial reimbursement to any player for suspended games. D. The Central Texas Alliance Hockey Team will publish all suspensions, mitigation's, warnings or dismissals to the membership. However, the Board will not disclose the details of its deliberations to respect the privacy of the parties involves. This process assures league members that complaints are being acted upon promptly and fairly, regardless of whether or not they ultimately agree with the outcome. E. If any suspension occurs at the end of a session, any games due to be served shall be carried over and be served at the beginning of the next session the player signs-up and pays for.
Article VI - Financial Section 1 - Fiscal Calendar All fiscal affairs of The Central Texas Alliance Public Safety Hockey Team shall be conducted on the basis of the calendar year (January 1st through December 31st).
Section 2 - Financial Report The President will make a report to the Executive Committee on the financial state of The Central Texas Alliance Public Safety Hockey Team for the past session to any member of the Executive Committee upon request.
Article VII - Affiliation The Central Texas Alliance Public Safety Hockey Team shall be affiliated with the 501(c)(3) Central Texas Public Safety Sports Team non profit organization and the Central Texas Wolfpack football team who plays in the National Public Safety Football League (NPSFL). Any other affiliations will be handled by and approved by a majority vote of the board of directors.
Article VIII - Dissolution Section 1 - Disposal of Funds and Assets In case of dissolution of the organization, any funds in the treasury after satisfaction of any outstanding debts, liabilities or obligations will be donated to local charities. Disposal of other assets shall be determined by the membership.
Section 2 - Notification Upon determination to dissolve, written notice will be given to the general membership immediately.
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